AVCA Convention Registration  |  Policies

 

AVCA CONVENTION POLICIES AND INFORMATION

 

USA Volleyball CAP Participants:

·         Contact Diana Cole at (719) 228-6800 or e-mail diana.cole@usav.org to register for the CAP course(s).


Minority Coaches Workshop:

·         Please refer to the Minority Coaches Workshop section on the AVCA Convention Web site for more information.   

Children at the Convention

·         Per NCAA regulations, all children despite age must have a ticket to all NCAA matches.

·         Children are welcome at the AVCA Convention. Any child under prospect age will be given free admittance into Volleyball Marketplace, meetings and educational sessions if they are accompanied by their parent. Tickets may be purchased for children to attend banquets and parties with their parents. No ticket is required for children sharing their parent’s seat, i.e. lap-age babies/children. Due to NCAA legislation prospect age children are not allowed to attend convention activities closed to the public which includes educational sessions, meetings and Volleyball Marketplace. However, parents may purchase a ticket for prospect age children to attend banquets and parties as those are public events. While we encourage you to bring your family to AVCA functions be reminded that the AVCA does not provide childcare. Please visit the Children & Family section of the AVCA Convention Web site for more information on childcare options in Oklahoma City.

Lost Badges

·         A lost name badge can be replaced for $35.

Attire

·         Attire for the Jostens Coaches Honors Luncheon and AVCA All-America/Players of the Year Banquet is business casual. Attire for all other events is casual.

Lost Tickets

·         Lost NCAA match tickets can’t be replaced. A new ticket would need to be purchased from the Chesapeake Arena box office.    

·         Lost party, banquet, and Under Armour All-America match tickets can’t be replaced but may be purchased at AVCA Registration, based on availability. 

Guest Badges

·         Guest badges will be given to NCAA committee members who have information to share with AVCA members, conference representatives visiting for conference meetings and VIP’s. Guest examples include NCAA staff, rules or volleyball committee members, or NCAA local organizing committee officials.

·         Committee members who are current volleyball coaches are expected to register for the convention and are not considered to hold "guest" status.

Convention Registration Policies

·         All purchases must be paid in full by Friday, November 7, 2014 to receive the early registration discount price.

·         All registration fees must be paid in full prior to receiving convention name badge and materials.

·         High school players, regardless of AVCA membership status, are not eligible to register for the convention.

·         Payments made by check must be received at AVCA headquarters by Wednesday, Nov, 26, 2014. Attendees should bring checks with them to AVCA Registration in Oklahoma City if paying after this date.

·         Attendees can register for the convention and purchase match tickets until Nov. 26, 2014. Registrations will not be accepted in the AVCA office after this date. Attendees may register on-site in Oklahoma City beginning at 4 p.m. on Tuesday, Dec. 16, 2014.

·         Convention registrations are transferrable. Applicable registration pricing for the substitute attendee will apply.

Cancellation Policy

·         Requests to cancel registration must be submitted in writing and postmarked on or before Wednesday, November 26, 2014. No refunds will be given after November 26, 2014.

·         Each cancellation will be assessed a 25% administrative fee.

·         Refunds will be given to coaches of the four teams participating in the championship if a request is made in writing no later than Wednesday, December 17, 2014 at AVCA Convention Registration. However, no refund will be given if the registration packet is picked up.

Alcohol Policy

·         Alcohol is served at the First Time Attendee Reception, Coaches Mentoring Program Reception, Convention Kick-Off Party, Semifinal Tailgate Party, Spalding Party and Coaches Tournament, and Champions Party. All attendees are expected to exercise good judgment in the consumption of alcoholic beverages. The AVCA reserves the right to refuse service to anyone who appears intoxicated.

NCAA Match Ticket Policy

·         NCAA championship tickets are not refundable.

·         To purchase NCAA tickets through the AVCA you must be registered for the convention.

·         Each ticket purchase includes one semifinal (both matches) and one championship match ticket.

·         NCAA match tickets may be purchased through the AVCA until Nov. 26, 2014. A $7 handling fee is included.

·         Group Seating: Registrants who wish to sit together must complete the group seating request process when signing-up online. Those who submit a paper registration form must send their registration forms together, along with a written request and proper payment. Please note that the AVCA will make every effort to accommodate all group seating requests but these requests are not guaranteed. The deadline for submitting group seating requests is Monday, Nov. 24. Group seating requests received after Nov. 24 will not be granted. There is a limit of 5 people per group seating request.

·         Tickets purchased will be placed in your convention credential and will only be available at AVCA Registration. Tickets will not be available at championship venue will-call.

 


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